WHAT IS PRINT MANAGEMENT &
WHAT DOES IT MEAN FOR YOUR BUSINESS?
In short, a Managed Print Services program means accountability taking control of your print costs by tracking paper and supplies consumption to determine cost-per-page. It’s that simple, but it’s also that critical. How else can you realistically establish a budget? Account for print costs? Supplies? Overages? Waste?
Determining “cost-per-page” is key to saving money
We help St. Louis area businesses like yours determine cost-per-page and take control of print costs, while increasing efficiencies and maintaining high-quality print standards.
It may sound complicated, but it’s not. Your investment is minimal, just a few minutes of your time to answer two key questions:
1) How many people at your office regularly use a computer?
2) What document output equipment do you use?
MEASURE & ASSESS
From here we’ll develop a baseline assessment of your document output and approximate current costs. The next step is developing recommendations to help you control costs and improve efficiencies. With a little investigation, it may be discovered that you have copiers and printers mismatched, with smaller units working tirelessly churning out thousands of pages a month while higher capacity printers sit virtually idle. In addition to waste, misappropriating equipment could lead to premature burnout and your office equipment requiring service and repair before its time.
OPTIMIZE DOCUMENT OUTPUT
– CUT COSTS
That’s why with a few more details—such as page volumes, usage patterns and device locations—we can provide you with, and help implement, a long-term, detailed action plan to better manage and track costs while increasing productivity and matching the right copier with the right group of people.
Voila! Now you have an accountable budget, and the numbers and strategy needed to keep your office’s print activity in check and cut waste.
REDUCE SUPPLIES & WASTE
Tracking print activity is one part of the equation. A successful Print Management Services program also accounts for all consumables—ink, toner, maintenance, drums, fusers. Chances are, your supplies cabinet is holding outdated ink and toner cartridges hostage—and they may not even match your current office equipment.
This is not uncommon. We see it all the time. How much lost money do you have invested in old supplies? Put that on the list.
Scenarios like this can lead to surprises, like running out of toner unexpectedly and needing to make an emergency supplies purchase, more than likely at an inflated price. You are not unique in this, either. With a Managed Print Services program in place though, “surprises” like this can be avoided because all ink and toner quantities are also measured and taken into account.